Template
Fire stopping register template
One row per penetration, with the columns that let you prove a seal was sound eighteen months after it was boarded over — the certified system, the label, and the photograph taken before it was closed up.
Fire stopping is the part of a building that is hardest to inspect and easiest to get wrong, because by the time anybody looks, it is behind plasterboard. The register is not paperwork about the work — after the boarding goes on, the register is the work, as far as anybody can tell.
The template
Three example rows, including one rejected seal. Delete them and start.
| Ref | Date | Block / level | Location | Drawing / grid | Barrier type | Fire rating | Penetration | Service size | Certified system | Batch / label | Installed by | Photo before | Photo after | Labelled | Status | Checked by | Date checked |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| FS-001 | 23/09/2026 | Block B · L03 | Corridor riser C3 | DWG-004 grid D/4 | Compartment wall | 60 minutes | Cables | 2 × 50 mm tray | Certified batt and coating system | B-4471 | Ridgeway M&E | Yes | Yes | Yes | Accepted | A. Salamonczyk | 23/09/2026 |
| FS-002 | 23/09/2026 | Block B · L03 | Flat 12 service void | DWG-004 grid C/6 | Party wall | 60 minutes | SVP | 110 mm | Intumescent pipe collar | C-1180 | Ridgeway M&E | Yes | No | No | Installed | ||
| FS-003 | 22/09/2026 | Block B · L02 | Plant room ceiling | DWG-003 grid A/2 | Floor | 120 minutes | Ventilation | 300 × 200 mm duct | Fire damper to certified detail | D-2290 | Ridgeway M&E | Yes | Yes | Yes | Rejected | A. Salamonczyk | 23/09/2026 |
The columns that do the work
| Column | Why it matters |
|---|---|
| Drawing / grid | A penetration that cannot be found again cannot be re-inspected. Grid reference at minimum; a pin on the drawing is better. |
| Barrier type | Compartment wall, party wall, internal wall, shaft wall, floor, ceiling, riser. What the barrier is, not what it is made of — that varies by architect. |
| Fire rating | In minutes. 30, 60, 90, 120, 240. Not EI30 or a letter code that half the site reads differently. |
| Certified system | The tested system used, by name. A seal is only as good as the third-party test evidence behind it, and “pink stuff” is not evidence. |
| Batch / label | What is written on the label at the penetration, so the record and the wall agree. |
| Photo before | The one that cannot be taken again. Once the seal is boarded over, nothing short of opening it up will prove what is behind it. |
| Photo after | The finished seal, labelled, in place. |
| Status | Open, installed, accepted, rejected. A rejected seal must come out before it is covered. |
Rate it in minutes
The register asks for 30, 60, 90, 120 or 240 minutes rather than a letter code. Classification codes are correct and precise, and they are also read differently by half the people who have to act on them — which on a live site is a worse property than being slightly less precise. Minutes are unambiguous to the installer, the site manager and the person auditing it two years later.
Barrier type, not wall construction
The list is compartment wall, party wall, internal wall, shaft wall, floor, ceiling, riser. What matters for a seal is what the barrier does — what it separates and for how long. How it is built varies by architect and by detail, and putting that in the column is how a register ends up with forty spellings of the same thing.
The photograph before is the whole point
A seal that was never photographed before it was closed up cannot be evidenced afterwards without opening it again. That is an invasive survey, priced per opening, and it is the single most avoidable cost in passive fire protection.
Take it on the day, at the penetration, with the label visible. A photograph of a finished wall is a photograph of a wall.
What the register is for
Three audiences, and they want different things from the same rows. The building control inspector wants to see that each penetration used a tested system. The client wants the evidence pack at handover as part of the golden thread. The next contractor, in five years, wants to know what is behind the board before they drill through it. A register that satisfies the first two usually satisfies the third.
Where the spreadsheet runs out
Photographs. A register is only evidence if the photographs are attached to the rows, and a spreadsheet with a “Photo: Yes” column and a folder of IMG_4471.jpg somewhere on a laptop is not that. The app keeps the before and after photographs on the record, flags any penetration missing one, and exports the register and the evidence pack as one document.
Related
Fire stopping in the app
The register with the photographs on the records, and an evidence pack.
See how it works →The golden thread, in practice
What has to be handed over, and in what state.
Read the guide →Inspection and test plan template
ITP-05 covers partitions, drylining and fire stopping.
Get the template →Evidence it before it is covered up
Before and after photographs on every penetration, a register that flags the ones missing evidence, and an evidence pack exported on the device.